Raising queries or concerns with us
1. We are confident that we will give you a high-quality service to all our clients. However, if you have any queries or concerns about our work or services, it is important that raise your concerns with and all complaints must be in writing.
What will happen next?
2. The relevant department manager will acknowledge receipt of your complaint within 2 days of us receiving the complaint, setting out the steps to try and resolve your complaint and the timeframe in which it will take place.
3. The department manager will then investigate your complaint. This will involve reviewing your matter file and interviewing the staff member and any other relevant people who dealt with your matter.
4. Within 14 days of acknowledging your complaint we will send you a detailed written reply to your complaint, including any suggestions for resolving the matter.
5. The department manager may decide that they need to discuss your complaint further with you. If this is the case they will arrange to meet with you or to speak on the telephone, to discuss and hopefully resolve your complaint. They will do this within 14 days of sending you the acknowledgement letter.
6. Within 5 days of any such meeting, the department manager will write to you to confirm what took place and any solutions they may have agreed with you.
What happens if you are still not satisfied?
7. At this stage, if you are still not satisfied, you should, within 7 days of receiving the letter setting out our response, write to our Operations Director.
8. The Operations Director or Managing Director will send write to you acknowledging receipt of your complaint within 5 days of receiving it.
9. Within 14 days of sending you the acknowledgement letter, the Operations Director or Managing Director will write to you confirming our final position on your complaint and explaining our reasons.
10. The Operations Director or Managing Director may decide that they need to see you to discuss your complaint in person. If this is the case, they will invite you to a meeting to discuss and hopefully resolve your complaint. This will be done within 14 days of sending you the acknowledgement letter.
11. If we have to change any of the timescales above, we will let you know and explain why.
What happens if you do not agree with our final response?
12. If you are not satisfied with our response to your complaint you can ask the Legal Ombudsman to consider your complaint. You can contact the Legal Ombudsman by post, telephone or email:
Legal Ombudsman, PO Box 6806, Wolverhampton, WV1 9WJ
Telephone: 0300 555 0333. Email: firstname.lastname@example.org Visit: www.legalombudsman.org.uk
Any complaint to the Legal Ombudsman must usually be made within six months of the date of our final written response to your complaint and within six years of the act or omission about which you are complaining occurring (or within three years of you becoming aware of it). Further details are available on the Legal Ombudsman’s website.
13. If you are concerned about our conduct and believe there may have been a breach of our professional ethics you may raise your concerns with the Solicitors Regulation Authority (SRA). Our SRA registration number is 598249.
SRA, The Cube, 199 Wharfside Street, Birmingham, B1 1RN
Telephone: 0370 606 2555. Website: www.sra.org.uk